Attend or Host an Event
Off to the Races
Experience the charm of Churchill Downs at the inaugural Off to the Races, Banner Health's newest fundraising affair championing Banner Alzheimer's Institute and Banner MD Anderson Cancer Center.
This derby-themed event captures the flavor and spirit of Southern hospitality and brings to life the pageantry of the celebrated Kentucky Derby while raising funds on behalf of varied patient care and family support services for those touched by Alzheimer's disease and cancer.
The inaugural Off to the Races will be held Saturday, May 3, 2014 at El Chorro - Casa Paloma Pavilion in Paradise Valley, Ariz. To learn more or to inquire about tickets and sponsorship opportunities, please call (602) 747-4483 (GIVE).
Third-Party Fundraising Events
Banner Alzheimer's Foundation is the grateful recipient of proceeds from a variety of third-party fundraising events and activities coordinated by organizations, community groups and individuals that wish to support our nonprofit mission.
To inquire about coordinating a fundraising activity with Banner Alzheimer's Foundation as the beneficiary, please call the Foundation at (602) 747-GIVE (4483). Third-party fundraising guidelines and tips for success are included below for your convenience.
Third-Party Event Guidelines & Tips for Success
Thank you for your interest in hosting a fundraiser to support Banner Alzheimer's Foundation programs and services. Please see below for information to help get your event started. We look forward to working with you to support Banner Alzheimer's Foundation.
- Guidelines for Third-Party Fundraising Events
- Requirements for a Third-Party Fundraiser
- Financial Guidelines
- Tips for Success
- Third-Party Fundraising Event Application
Guidelines for Third-Party Fundraising Events:
- All fundraising events for Banner Health or Banner Health Foundation/Banner Alzheimer's Foundation require advance written permission from the Foundation.
- Promoting the event through public announcement or any other public relations effort is not allowed until written permission is granted by the Foundation.
- Events must align with the mission and appropriate image of Banner Health.
- Events must comply with all relevant laws, including the laws of the State of Arizona.
- Banner Health and/or Banner Alzheimer's Foundation cannot sponsor or endorse fundraising events or products. Printed materials and other information should state "proceeds will benefit Banner Health."
- The Foundation must review all promotional materials including press releases, public service announcements, scripts, posters, invitations, etc. before they are used.
- Banner Health and/or Banner Alzheimer's Foundation's logo is a registered trademark and cannot legally be reproduced without permission.
- If circumstances warrant, Banner Health may at any time, through any of its officers, directors and/or senior administrators, direct you to cancel the event. If so, you hereby agree to cancel the event and further agree to release Banner Health, Banner Alzheimer's Foundation, and its officers, directors and employees from any and all liability and connection to any such action.
- When approaching businesses and corporations for assistance with events, please remember that many local organizations are already involved in supporting Banner Health and may not wish to make additional donations. Please clear all business contacts with the Foundation before approaching them for support/participation.
- Banner Health does not provide contact information of its corporate sponsors, donors and supporters for solicitation purposes. Rather, Banner Health agrees to promote the event/organization, when appropriate, through exposure at existing events, Banner Alzheimer's Foundation's internal eNews (electronic newsletter) and website.
- A Banner Health representative may be able to attend your fundraising event. Personal appearances by Foundation staff will be handled on a case-by-case basis. We will attempt to respond to your request. Please recognize that the volume of requests exceeds our available staff. Indicate on the application form to request a representative, and please contact the Foundation two (2) weeks prior to the event to confirm.
Requirements for a Third-Party Fundraiser:
- Submit a Third-Party Fundraising Application and a signed copy of the Third-Party Fundraising Guidelines to the Foundation for review at least six (6) weeks before your proposed event. Please include any additional materials outlining the proposed event.
- If a Special Event Liquor License is needed for your event, the process for application must be started sixty (60) days prior to the event date. The required signature from the Foundation should be acquired in a timely manner.
- The person representing the event must obtain any necessary permits, licenses or insurance. Please attach completed copies to your application.
- Any contracts required for the event must be reviewed and approved in advance of signing by Banner Alzheimer's Foundation. Contact: Banner Alzheimer's Foundation, 2025 N.3rd St. #250, Phoenix, AZ 85004; (602) 747-GIVE (4483).
- The sponsors agree to indemnify and hold harmless Banner Health and/or Banner Alzheimer's Foundation and all its officers, directors and employees from any and all claims and liabilities in any way related to the event.
- The public should be fully informed regarding any net amounts that will actually be donated to Banner Health. Potential donors must be informed whenever less than 100 percent of the net proceeds will be donated to Banner Health. (For example: "Ninety percent of the proceeds will benefit Banner Health.")
- The I.R.S. requires that all tickets, invitations or entry forms state what portion of the contribution is tax deductible. If donors will receive a product or service in exchange for their donation, subtract the value (whether or not it is donated) of the product or service from the contribution. The remaining amount is tax-deductible. (For example, the written materials could state: "The portion of the payment for each ticket which is deductible for federal income tax purposes is limited under the federal tax laws to the excess of the payment over the value of the goods or services provided to a person attending this event. We estimate that the value of goods and services provided to each person attending will be $XXX. Accordingly, the amount of your payment which is deductible for federal tax purposes is $XXX per ticket.)
- If your event is held to benefit the institue's general services or a special-purpose fund, your written materials should state: "Proceeds raised support Banner Health's nonprofit programs, services and medical facilities. To learn more, please contact Banner Alzheimer's Foundation at (602) 747-GIVE (4483).
- Please advise the Foundation of any changes in your event.
- If event expenses are greater than the total collected, the group holding the event is responsible for payment of these additional expenses.
- Within 45 days after the last day of the fundraising event, please send a final accounting of income and expenses to Banner Alzheimer's Foundation. A check made payable to Banner Alzheimer's Foundation should be sent to: 2025 N. Third St., Suite 250, Phoenix, AZ, 85004.
- If the budget for your fundraising event is greater than $10,000, you should establish a separate bank account. The title of the account should say "…to benefit Banner Health." Only event expenses may be deducted from this account and all donations are to be held in trust for Banner Health.
- Until written permission is received, the name "Banner Health or Banner Alzheimer's Foundation" should not be used for any purpose and contributions should not be solicited.
PLEASE SUBMIT A SIGNED COPY OF THESE GUIDELINES WITH YOUR EVENT APPLICATION:
I have read and agree to follow the above guidelines.
- Sponsoring Organization:
- Contact Name:
- Signature Date:
Please keep a copy of these Guidelines for your reference. Please return your completed "Fundraising Event Application" to Banner Alzheimer's Foundation, 2025 North 3rd Street #250, Phoenix, AZ 85004 or by fax to: (602) 258-1463. Please call (602) 747-4608 for additional information.